Part 1: Core Documents (核心文件)

1 Formal Quotation Request (正式询价函)

This document is sent by the Shipowner/Manager to the Shipyard to request a formal quote for a specific dry-docking.

[Your Company Letterhead]

Date: [Date] To: [Shipyard's Name and Contact Person] From: [Your Company Name and Contact Person] **Subject: Formal Quotation Request for Dry-docking of M/V [Vessel Name] - Voyage No: [Voyage No]

Dear [Contact Person's Name],

We are writing to request a formal quotation for the upcoming scheduled dry-docking of our vessel, M/V [Vessel Name], IMO No: [IMO Number].

Vessel Details:

• Vessel Name: M/V [Vessel Name]
• IMO Number: [IMO Number]
• Flag: [Flag of Registry, e.g., Panama, Singapore]
• Class Society: [Class Society, e.g., DNV, ABS, LR]
• Deadweight Tonnage (DWT): [DWT]
• Length Overall (LOA): [LOA] meters
• Draft: [Draft] meters

Proposed Dry-docking Period:

• Earliest Start Date: [Proposed Start Date, e.g., 15th October 2025]
• Latest Finish Date: [Proposed End Date, e.g., 29th October 2025]
• Preferred Duration: [Number] days

Scope of Work (Tentative): Please provide a detailed and itemized quotation based on the following scope of work. We are open to your recommendations for any additional necessary surveys or maintenance.

• Class Surveys:

  • [ ] Special Survey (SS) - Next Due: [Date]
  • [ ] Intermediate Survey (IS) - Next Due: [Date]
  • [ ] Continuous Survey of Hull (CSH) / Continuous Survey of Machinery (CSM)
  • [ ] [Specify any other class surveys]

• Planned Maintenance & Repairs:

  
  （图片来源网络，侵删）
  • [ ] Hull Cleaning and Painting (including underwater hull cleaning prior to docking)
  • [ ] Propeller and Shaft System Inspection & Polishing
  • [ ] Anode Replacement (Full/Half)
  • [ ] Sea Chest and Sounding Pipe Inspection/Cleaning
  • [ ] [Specify other machinery repairs, e.g., Main Engine Overhaul, Purifier Servicing, etc.]

• Defects Rectification:

  Please refer to the attached list of outstanding defects/remarks from the last Port State Control (PSC) inspection and/or internal reports.

Requested Information: Your quotation should include, but not be limited to, the following:

• A detailed and itemized cost breakdown for all requested work.
• Daily docking/handling rates and ancillary charges (e.g., water, electricity, sewage).
• Labour rates (skilled/unskilled) if applicable.
• Cost for providing and testing all required consumables (paints, welding rods, gaskets, etc.).
• Estimated cost for any unforeseen work or additional class survey requirements.
• Your yard's standard terms and conditions.
• Information on your available facilities, workshops, and labour force during the proposed period.

Additional Services: Please also provide a separate quotation for the following services:

• [ ] Provision of stores and spare parts (if required).
• [ ] Crew change arrangements.
• [ ] Waste disposal services.

We would appreciate it if you could submit your formal quotation by [Quotation Submission Deadline]. Please feel free to contact us if you require any further information.

Thank you for your attention to this matter. We look forward to receiving your prompt reply.

Yours sincerely,

[Your Name] [Your Title] [Your Company Name] [Contact Information: Phone, Email]

2 Formal Quotation (正式报价函)

This is the Shipyard's response to the Shipowner's request.

[Shipyard's Company Letterhead]

Date: [Date] To: [Shipowner's Company Name and Contact Person] From: [Shipyard's Name and Contact Person] **Subject: Formal Quotation for Dry-docking of M/V [Vessel Name] - Ref: [Your Quotation Number]

Dear [Contact Person's Name],

Further to your request of [Date of Owner's Request], we are pleased to submit our formal quotation for the dry-docking of M/V [Vessel Name].

Quotation Details:

• Vessel: M/V [Vessel Name], IMO No: [IMO Number]
• Quotation No.: [Your Quotation Number]
• Validity: This quotation is valid for [Number] days from the date of this letter.
• Currency: [Currency, e.g., USD, EUR]

Proposed Dry-docking Period: Based on our current availability, we propose the following period:

• Start Date: [Proposed Start Date]
• End Date: [Proposed End Date]
• Duration: [Number] days

Scope of Work & Cost Breakdown:

Ancillary Services:

• Fresh Water Supply: [Price] per ton
• Electricity Supply: [Price] per kWh
• Sewage Disposal: [Price] per ton
• Waste Oil/Sludge Reception: [Price] per m³

Terms & Conditions:

• Payment Terms: [e.g., 50% upon signing the contract, 50% upon completion before undocking].
• Approval: All work outside the scope of this quotation requires prior written approval from the Shipowner.
• Liability: The Shipyard's liability is subject to our standard terms and conditions, a copy of which is attached.
• Safety: The Shipyard will comply with all international and local safety regulations. A safety induction will be provided for the crew.

We are confident that our experienced team and facilities can provide high-quality service for your vessel. We look forward to your confirmation.

Should you have any questions, please do not hesitate to contact us.

Yours sincerely,

[Contact Person's Name] e.g., Sales Manager / Docking Superintendent] [Ship